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Job Description: Executive Assistant (USAF)
Job Description Duties: Prepare and develop correspondence, reports, memorandums, presentations, papers, ready- to-send (RTS) emails, and other forms of communication for distribution across the organization. The contractor will review all correspondence for accuracy, correctness, and conformance to procedural and regulatory requirements and instructions, as well as perform quality checks for grammar, typographical errors, and necessary attachments. Assist with video teleconferences (VTCs), SharePoint sites, and Air Force Portal page updates. The contractor will review the SAF/IA SharePoint and Air Force Portal pages monthly and update any outdated material. Monitor and track correspondence as required to ensure that all assigned suspense requirements are met. The contractor shall perform quality control reviews of all reports, papers, and other documents to ensure high quality correspondence. The contractor shall maintain files and records systems in accordance with approved guidelines. Manage the Task Management Tool (TMT). The contractor shall check TMT for new tasks daily and ensure new tasks are properly and timely assigned within 24 hours. Manage the Defense Travel System (DTS). The contractor shall use DTS as trained and directed to accomplish travel authorizations and vouchers. The contractor shall be familiar with the Joint Travel Regulations in order to provide assistance and support with travel arrangements. Shall prepare briefings, presentations, and discussion materials, as directed.