Posted on Mar 7, 2019
How do I do my monthly hand receipt for the CBRN room?
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Just got to my unit, fresh out of AIT, and I was given a sub hand receipt by supply and was told my hand receipt is due in about 9 days. How do I do this?
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CBRN NCO
74D: Chemical Biological Radiological and Nuclear Operations Specialist
CBRN NCO 74D: Chemical Biological Radiological and Nuclear Operations Specialist
Posted >1 y ago
Responses: 5
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SPC (Join to see) you didn't do a change of hand receipt (HR) inventory with the outgoing HR holder or a designate? Where is your first line supervisor? They need to teach you how to do this. Did they give you the shortage annex?
you go by each line item number LIN and lay out those items. If the item is not there, you,look to see if someone signed it out on a DA2062 or DA3161 HR. Example M40 protective masks they are usually tracked by size X mediums, Y larges, Z extra larges etc. you have some number hanging in the NBC room ready for issue, the. Some number on hand receipt to individual users. It's either hanging in the NBC room under your control or signed to an individual. If this isnt the case you need to tell the 1SG/XO you need to initiate a FLIPL. The Commander needs to decide if HRs for individual items signed out are acceptable. If not, the chain of command will have to,direct everyone to turn in their stuff so you can put your hand on it. You'll have to have new HRs ready to issue the item right back to the user fitted for it. Don't wing this. Get help and plan it out.
You will have several sets/kits/outfits (SKO). They need to layed out in accordance with the supply catalogue for that item. So you have a SKO item that has a LIN on the HR. You layout the pieces and ensure they are there. If you are missing pieces, then check the shortage annex to see if it is identified and on order. If not, you need written direction from the Commander on whether you order them or not. Keep a copy of that written direction and follow it. Your M22 alarms, Decon apparatus etc are likely a SKO as well as the PATS if that is still used. It will say on the HR by unit of issue if it is an SKO. Not inventory related, but Your iCAM, M22, PATS, and a couple other items must have a valid DA label 80 on it for calibration. The Label 80 says when it was calibrated and when it's due. See the unit Calibration Coordinator to see what items and when are they due Calibration at TMDE (Calibration PSA from your friendly neighborhood honorary calibrator).
Ensure serial numbered items are accounted for by serial number off the data plate on the item, not some bullshit written on the case. Calibration items are serial numbered as well as weapons as well as other critical items. They are listed on your HR by serial number.
Vehicles have basic issue items (BII), operator vehicle maintenance OVM, and ADditional items that are part of the vehicle, trailer, generator etc. count it like a set. Ensure it's here, on order, or on shortage annex with valid relief from ordering from the Commander.
Once you have gone LIN by LIN on the HR, make notes on your copy about what cabinet, Conex, locker, vehicle etc they are in. Ensure they are properly secured. If you don't put your hand on it or have a HR for it, do not sign for it.
Once you have accounted for everything and are satisfied it's present, you need to work with the Commander and the Supply Sergeant to get a valid updated copy. FLIPL items will drop off when the FLIPL is complete. The PBO and the Supply Sergeant work this, but no one cares more about your stuff than you. Make sure it reflects correctly. Once you sign, you are responsible. By 735-5 you are responsible for items that are government property in your general charge with or with out a signature. Do not, do not, let an item out of your control without a HR. Do your ten percent inventories. Secure your stuff. If you do all that you are reasonably protected from being charged in a FLIPL.
If you find items broken or nonmission capable by the -10 you need to initiate work orders to get it repaired. Anything with a DA Label 80 or a CBU sticker goes to TMDE for repair.
You need an NCO to help you with this.
you go by each line item number LIN and lay out those items. If the item is not there, you,look to see if someone signed it out on a DA2062 or DA3161 HR. Example M40 protective masks they are usually tracked by size X mediums, Y larges, Z extra larges etc. you have some number hanging in the NBC room ready for issue, the. Some number on hand receipt to individual users. It's either hanging in the NBC room under your control or signed to an individual. If this isnt the case you need to tell the 1SG/XO you need to initiate a FLIPL. The Commander needs to decide if HRs for individual items signed out are acceptable. If not, the chain of command will have to,direct everyone to turn in their stuff so you can put your hand on it. You'll have to have new HRs ready to issue the item right back to the user fitted for it. Don't wing this. Get help and plan it out.
You will have several sets/kits/outfits (SKO). They need to layed out in accordance with the supply catalogue for that item. So you have a SKO item that has a LIN on the HR. You layout the pieces and ensure they are there. If you are missing pieces, then check the shortage annex to see if it is identified and on order. If not, you need written direction from the Commander on whether you order them or not. Keep a copy of that written direction and follow it. Your M22 alarms, Decon apparatus etc are likely a SKO as well as the PATS if that is still used. It will say on the HR by unit of issue if it is an SKO. Not inventory related, but Your iCAM, M22, PATS, and a couple other items must have a valid DA label 80 on it for calibration. The Label 80 says when it was calibrated and when it's due. See the unit Calibration Coordinator to see what items and when are they due Calibration at TMDE (Calibration PSA from your friendly neighborhood honorary calibrator).
Ensure serial numbered items are accounted for by serial number off the data plate on the item, not some bullshit written on the case. Calibration items are serial numbered as well as weapons as well as other critical items. They are listed on your HR by serial number.
Vehicles have basic issue items (BII), operator vehicle maintenance OVM, and ADditional items that are part of the vehicle, trailer, generator etc. count it like a set. Ensure it's here, on order, or on shortage annex with valid relief from ordering from the Commander.
Once you have gone LIN by LIN on the HR, make notes on your copy about what cabinet, Conex, locker, vehicle etc they are in. Ensure they are properly secured. If you don't put your hand on it or have a HR for it, do not sign for it.
Once you have accounted for everything and are satisfied it's present, you need to work with the Commander and the Supply Sergeant to get a valid updated copy. FLIPL items will drop off when the FLIPL is complete. The PBO and the Supply Sergeant work this, but no one cares more about your stuff than you. Make sure it reflects correctly. Once you sign, you are responsible. By 735-5 you are responsible for items that are government property in your general charge with or with out a signature. Do not, do not, let an item out of your control without a HR. Do your ten percent inventories. Secure your stuff. If you do all that you are reasonably protected from being charged in a FLIPL.
If you find items broken or nonmission capable by the -10 you need to initiate work orders to get it repaired. Anything with a DA Label 80 or a CBU sticker goes to TMDE for repair.
You need an NCO to help you with this.
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LTC Jason Mackay
Do not worry about non durable consumable like Type II Tropical Bleach, testing wipes, etc. those may be listed as part of a kit, but they are meant to be used and thrown away.
I believe the mask carrier is Class II but the mask I see assembled from class IX items to make the whole assembly. Forget what the filter is (class II expendable or class IX nonrecoverable)
I believe the mask carrier is Class II but the mask I see assembled from class IX items to make the whole assembly. Forget what the filter is (class II expendable or class IX nonrecoverable)
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1SG (Join to see)
You should print what LTC Jason Mackay wrote. It is as thorough of an executive summary of property management that you'll find anywhere.
I'll add a few comments/recommendations:
You likely have M50 series masks, so those are checked by serial number.
His reference to -10 is the Technical Manual (TM), which helps identify components and items of equipment, and 735-5 is Army Regulation (AR) 735-5 Property Accountability Policies. With regard to AR 735-5, paragraphs 2-7. 2-8, 2-9, Figure 2-1, (once you're settled Chapters 7, 12, and 13.). Look up when a DA Form 3161 versus 2062 should be used, and the updating requirements.
You should insist on physically placing your hands on every item of equipment.
Your BN CBRN NCO should be available to mentor you.
Find out who the Key Control NCO is, and determine who, other than you, has keys to where the equipment you are responsible for is stored. If all keys aren't accounted for, the locks should be replaced, or re-keyed.
Once you have worked through accountability of your property, obtain a copy of the Command Inspection Program (CIP) (may be different name nowadays), and self inspect, or request a courtesy inspection. The checklist should have references that you'll want to be familiar with. AR 350-1 (and local supporting document). The BN CBRN NCO, IG inspection team, or Division CBRN office should be able to get a copy for you.
Get the mindset that you are a program manager: maintenance, calibrations, property, teams, etc.
Network with the other CBRN folk.
I encourage you to try to swing a slot in the 2-week CBRN/NBC Defense course on post once you have your program together. It'll make you a better asset to your unit, and when you make it to ALC some years from now, you'll be glad you attended. Folks will argue that the course is for non-CBRN Soldiers who are running rooms, or serving as alternates, but it will make you an asset to your unit.
Finally, I know it is overwhelming being thrown into a room straight out of AIT. I never liked that, and understand AIT doesn't prepare you for it, but with the right attitude, research, and networking, you'll be successful.
P.S. The Facebook group Chemical Dragon Leaders has a wealth of related searchable discussions, and you can normally get technical questions answered by CBRN subject matter experts in a matter of hours.
I'll add a few comments/recommendations:
You likely have M50 series masks, so those are checked by serial number.
His reference to -10 is the Technical Manual (TM), which helps identify components and items of equipment, and 735-5 is Army Regulation (AR) 735-5 Property Accountability Policies. With regard to AR 735-5, paragraphs 2-7. 2-8, 2-9, Figure 2-1, (once you're settled Chapters 7, 12, and 13.). Look up when a DA Form 3161 versus 2062 should be used, and the updating requirements.
You should insist on physically placing your hands on every item of equipment.
Your BN CBRN NCO should be available to mentor you.
Find out who the Key Control NCO is, and determine who, other than you, has keys to where the equipment you are responsible for is stored. If all keys aren't accounted for, the locks should be replaced, or re-keyed.
Once you have worked through accountability of your property, obtain a copy of the Command Inspection Program (CIP) (may be different name nowadays), and self inspect, or request a courtesy inspection. The checklist should have references that you'll want to be familiar with. AR 350-1 (and local supporting document). The BN CBRN NCO, IG inspection team, or Division CBRN office should be able to get a copy for you.
Get the mindset that you are a program manager: maintenance, calibrations, property, teams, etc.
Network with the other CBRN folk.
I encourage you to try to swing a slot in the 2-week CBRN/NBC Defense course on post once you have your program together. It'll make you a better asset to your unit, and when you make it to ALC some years from now, you'll be glad you attended. Folks will argue that the course is for non-CBRN Soldiers who are running rooms, or serving as alternates, but it will make you an asset to your unit.
Finally, I know it is overwhelming being thrown into a room straight out of AIT. I never liked that, and understand AIT doesn't prepare you for it, but with the right attitude, research, and networking, you'll be successful.
P.S. The Facebook group Chemical Dragon Leaders has a wealth of related searchable discussions, and you can normally get technical questions answered by CBRN subject matter experts in a matter of hours.
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A quick way is to issue all the Chemical Mask and then ask each Soldier to fill out a DA-2404 Inspection form, then go to the motorpool and request a listing all Chemical Mask that are in the SARS Computer listed by size. then get with your First Sergeant about getting all the 2404 back. On the computer printout from the motor pool it should list all equipment that has to be calibrated. All other types of equipment will be listed on the Master Hand Receipt from supply. this will get you started and you can get a better handle on the items your required to have.
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