Posted on Mar 30, 2022
What organizational systems do you use in the orderly room?
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I am taking over as the company orderly room NCO and have noticed quite a few issues with regards to efficiency and organization. I have a few ideas in mind on what changes to make but am always open to more suggestions. So between myself and my three Soldiers, how would you assign their areas of responsibility and what tips or advice could you give me to organize binders, creating a battle rythym, trackers (outside of DTMS) et cetera?
Organization
Posted >1 y ago
Responses: 6
Without knowing nor seeing how your Orderly room runs, I can't rightly give any additional guidance other than to be sure you run your ideas thru your 1SG.
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Sounds like you moved on up in the Tiger Sharks world! Orderly room sucks, but it's really a great chance to see how the Army operates and learn the systems in place that drive the Army. I don't mean the systems like eMilpo, DTMS, and ATRRS. I mean the assignments process, deferments process, promotions process, retention, MWR, UPL, MEB, leave and passes, Army Command Policy, etc. I didn't even realize these things all existed until I became a SSG.
How you set up your orderly room is really up to you. I will tell you that nobody ever has three Joes under them in a company orderly room unless it's a huge company. You definitely lucked out there, but chances are one or two of your orderly room people are on their way out due to MEB or some other reason.
If you have more than one person (you) in the orderly room, you definitely want one person to be the customer service person. For instance, in my job, I have a portion where I talk to people and another portion where I work the actions and type the contracts. Every S1, orderly room, and Career Counselor will tell you that it is impossible to get work done when you are constantly being interrupted by walk-ins. So, one customer service person to take requests, and one to work them without interruption. How you split up the rest of your workload will depend on what kind of requests you have to handle.
As for trackers, don't reinvent the wheel. Find out what you need to track and grab one from someone smarter than you. Get onto the S1Net email list, it will inform you of all the newly released ALARACT, MILPER, Army Directives, FRAGO, EXORDs, and any other message the Army puts out. Plus, there are requests in the bottom for people asking for trackers and databases where you can grab a usable tracker for whatever you need.
How you set up your orderly room is really up to you. I will tell you that nobody ever has three Joes under them in a company orderly room unless it's a huge company. You definitely lucked out there, but chances are one or two of your orderly room people are on their way out due to MEB or some other reason.
If you have more than one person (you) in the orderly room, you definitely want one person to be the customer service person. For instance, in my job, I have a portion where I talk to people and another portion where I work the actions and type the contracts. Every S1, orderly room, and Career Counselor will tell you that it is impossible to get work done when you are constantly being interrupted by walk-ins. So, one customer service person to take requests, and one to work them without interruption. How you split up the rest of your workload will depend on what kind of requests you have to handle.
As for trackers, don't reinvent the wheel. Find out what you need to track and grab one from someone smarter than you. Get onto the S1Net email list, it will inform you of all the newly released ALARACT, MILPER, Army Directives, FRAGO, EXORDs, and any other message the Army puts out. Plus, there are requests in the bottom for people asking for trackers and databases where you can grab a usable tracker for whatever you need.
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If an area is running proficiently leave it alone, if it’s not modify it to make it proficient.
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