Once a soldier knowingly takes an APFT for Record, can it be removed?

By reg, Traditional national guard soldiers are only required to take MINIMUM one APFT a year. My Battalion takes two for record, one every six months. No one knows where this policy came from or can find anything in writing stating we have to. It’s commanders discretion and this is the way it’s always been.

I have a soldier. Notorious for failing PT. Hasn’t passed for three years straight until I became the training NCO. I trained with him for five months and the day of his ETS (FEB 2018), he finally passes for record. Hallelujah!! He re enlists, finally gets pinned as an E-5. Well deserved.

Come May 2018, three months later- we have our unit record APFT. He KNOWINGLY takes it for record again. Fails. I input his data into the system and flag him for not passing.

He volunteers for ADOS, which in my BN is a privilege. You must be in good unit standing with no flagging actions to be placed on orders.

I tell him he can’t go on orders Bc he’s not passing. He said, “I spoke to the readiness NCO and she said the last APFT doesn’t count.” I go into the system and he’s not flagged anymore. Come to find out, the readiness NCO removes the flag and APFT completely. Reason being- he already took his one APFT in February so there’s no reason why he should have taken it in May. I find the hard copy of the 705- it shows his raw scores but doesn’t designate diagnostic or record AND is not signed by any NCOIC.

Who’s in the wrong here?

Yes- he didn’t have a 8 month gap between records but the only reason why he took two was Bc he knowingly took two. Feb was to stay in service (he was already three years with no passing score) and May was to get back in track with the unit.

i understand doing what’s best for the soldiers interest, but I feel as if my integrity is being compromised. He got pinned as an NCO and that’s not something I believe should be taken lightly. Need advice!