Some 638 forms not reflected in my iPerms prior to OCS Selection board; what are my options?

CPT Private RallyPoint Member — Wed, 07 May 2014 00:11:32 -0400

I have been trying to check my iPerms since last week and I was just able to finally review it. I have been working with my S1 to update some 638 forms to my iPerms before the OCS board.
Unfortunately, they uploads are STILL not reflecting in my iPerms.

My question is, what are my options? I do not want the board to look at my packet unfavorably because of an issue with uploading my documents. I have reached out to the iPerms board support hotline, but other than that, I am not sure what my next steps should be.

I was pretty confident until I realized my iPerms was not 100%. Now, anxiety is setting in. I dont want THIS to be the reason I could get passed over...

Also, due to some confusion as to whether or not my MOVSM could even be uploaded due to the certificate not being a valid document, and the MOVSM not having a control number, that also was not uploaded. I've come to learn that the DA 638 for the MOVSM can still be uploaded.

I am furious at how I feel helpless to control the situation.

ANY experienced 42A's our there that can offer some advice? MSG Quick, I messaged you.

Response by SSG Ed Mikus made May 7 at 2014 7:46 AM

SSG Ed Mikus — Wed, 07 May 2014 07:46:59 -0400

Your S1 can call DA and have your iperms documents processed faster, if your S1 is not able you can always go above them or to garrison, you will make people mad but your career is yours.

Response by 1SG Private RallyPoint Member made May 7 at 2014 7:53 AM

1SG Private RallyPoint Member — Wed, 07 May 2014 07:53:29 -0400

Are we talking only the 638 for the MOVSM? If not what all 638s are you referring to?

Response by SFC Stephen P. made May 7 at 2014 10:00 AM

SFC Stephen P. — Wed, 07 May 2014 10:00:10 -0400

Can you submit a letter to the board?

Response by SFC Private RallyPoint Member made May 7 at 2014 11:02 AM

SFC Private RallyPoint Member — Wed, 07 May 2014 11:02:07 -0400

SSG Tetreault,

I know for us our SOP for iPerms is probably different than yours, but I'll tell you anyway just in case some NG soldiers may read this. Any iPerms operator with scanning privileges can input your forms, however some offices (for us, its either BN, BDE, or the G1) reserve the right to scan certain forms so that they can update other systems simultaneously, such as SIDPERS. For example, if a SSG returns to my unit with a 1059 from ALC PH2 and has given me his DL cert for ALC PH1, I'll go ahead and scan them into iPerms, update his awards in SIDPERS to reflect the second award of the NOPDR, and then send the whole mess up the chain on a transmittal letter so higher can update the rest of the systems accordingly.

You said your ERB reflected your awards properly, so the 638s in this case are just substantiating docs in your record which should actually have the award cert in them as well. Having just sat on the E-5 board last month, I can tell you that the ERB and NCOERs were the first documents I viewed, and only when there were discrepancies did I root around for other substantiating docs. For example, if a soldier had deployed to Iraq or Afghanistan and yet had no awards for that period of time. Or there were inconsistencies with an NCOER having mentioned citations for achievement or accomplishments and none showing on the ERB for that rating period.

If there's a rush to make a cut-off I call one of the G1 iPerms "pucksters" in state (luckily right now that is one of my former soldiers) to review the docs and push the button so they'll show up ricky-tick. Being a small state we usually have a pretty quick turnaround.

I'm not a 42A so that's probably not the most official explanation, but that's how I get it done in a pinch.

Also, keep your eyes open for the iPerms "Review" tab. NGB just rolled it out, and the Reserves and AD will do so shortly. It allows your S-1 and the soldier to go through your record, recognize errors or short-comings, and make corrections. That said, keep chipping away at squaring away your OMPF. Your unit admin and S-1 personnel should do everything they can to help, but ownership has been pushed to the soldier. You're doing a good job being proactive, keep it up, and share that knowledge with your peers and subordinates.

Response by SGT Private RallyPoint Member made May 10 at 2014 4:38 PM

SGT Private RallyPoint Member — Sat, 10 May 2014 16:38:29 -0400

Josh,

Who did the upload, did they put board on all the documents, if not then that is the issue as IPERMS has been any wheres from one month to two months behind on regular document uploads. If board was put in the remarks then should happen right away, I know when I left military 8th of April IPERMS for board uploads were 1 to 2 weeks behind also. Question the office and ask if they put that the uploads were for the board in the remarks. Loran

Response by 1LT Private RallyPoint Member made Oct 23 at 2018 2:11 PM

1LT Private RallyPoint Member — Tue, 23 Oct 2018 14:11:41 -0400

I've had a similar problem. Iperms tends to lose items periodically.